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Conduct Agreement

Students participating in residential programs at JCMU are required to abide by the rules outlined in the following Conduct Agreement (along with any additional guidelines set by on-site staff):

  1.  Bicycle Helmets: Students are required to sign a bicycle and helmet use agreement before a bicycle will be issued to them. All students are required to wear a bicycle helmet. Students not wearing a helmet when riding a bicycle will have their bicycle privileges revoked for one week after the first offense. A second violation of the bicycle helmet agreement will result in bicycle privileges being revoked for the remainder of the program. Proper wearing of a bicycle helmet means that it must be worn with the chin strap properly fastened. This helmet policy is serious. There will be no exceptions.
  2. Drug Use: Any student found to be using or in possession of any kind of illegal substance will be reported to the police and immediately dismissed from the program. The Residence Hall and the Academic Building are the property of the Government of Shiga Prefecture. JCMU administrators and Shiga prefectural officials have the right to request the police to enter a student’s room if the student is suspected of violating the policy regarding drugs.
  3. Alcohol: The possession and consumption of alcohol is forbidden in all common areas, including the TV room, study hall, residence hall computer lab, corridors, and grounds (which includes the front of the residential/academic buildings, parking lot, and tennis/basketball court).
  4. Smoking: JCMU is a smoke-free environment. Smoking (including 'vaping', i.e., the use of e-cigarettes) is prohibited in all buildings (including in Residence Hall apartments). Smoking on campus is only permitted next to the student bike shed. Ashtrays are provided in this area. Cigarette butts must be properly discarded in these designated ashtrays. Littering will not be tolerated.
  5. Fire Hazard: Students are prohibited from using incendiary devices on the property of JCMU and its surrounding areas. Candles, incense, and any electronic portable cooking device are not allowed. The only device allowed in the apartment is the cooking stove and only when a student is cooking. The stove should also never be left unattended while ignited.
  6. Theft: Students are strongly cautioned to not leave any of their valuable belongings (i.e. laptops, jewelry, etc.) unattended in common areas or in their apartments when they have visitors (other residents or outside guests). JCMU is not responsible for any damage to or theft of personal belongings.
  7. Privacy: Although efforts will be made to respect your privacy, the Resident Director and his/her designated personnel reserve the right to enter a student’s room at any time while in pursuit of their duties. This includes situations of medical emergency, suspected policy violations, or for general health/safety/maintenance issues. A search of the room and all belongings may also be conducted if deemed necessary by the Resident Director or his/her designee.
  8. Noise:
    • No noise, including stereos or other amplified sound, shall be heard beyond the confines of the individual’s room.
    • No noise or other activities that can disturb others shall take place in the corridors, in the lobby, or within twenty feet of the exterior of the buildings.
    • Unauthorized social events are prohibited in the residential building lobby/study hall.
  9. Visitors in the Residence Hall: Visitors must be accompanied by a JCMU student while in all areas (residence hall computer lab, TV room, fitness room, and student rooms) of the residence hall with the exception of the lobby. Visitors must leave the building and grounds of JCMU at 10 P.M. and are not permitted to return until 8 A.M. the following day. No exceptions. Students are responsible and accountable for the behavior of their visitors while they are on JCMU property. They will be held to the same standards as you. Home stay students are not residents and are not permitted to stay in the residence hall after 10 P.M. Home stay students are considered to be guests and are not allowed to stay in students’ rooms alone at any time. Home stay students who violate this policy will be asked to end their home stay immediately and return to the residential building. Home stay students, during the school week, may come back to the dormitory by 7 A.M.
  10. Quiet Hours: Quiet hours are from 10 P.M. to 8 A.M. If approached by a faculty or staff member or a fellow student to hold the noise down, please comply.
  11. Residence Hall Security: Students should lock their doors when leaving their apartment. 15,000 yen will be charged to the student in the case of a lost key and/or key tag. Please ensure the residence hall is secure by keeping the outer doors locked after 10 P.M. Students who are reported to have unlocked any of the outer doors after it has already been locked will be dismissed from JCMU. Students are not allowed to obtain any safety hazard including firecrackers, fireworks, firearms, or other dangerous weapons or explosives including but not limited to soft air guns and Japanese swords. If you wish to purchase them as a souvenir, consult with the Resident Director first so they can be stored in a storage room until you depart JCMU.
  12. Room Occupancy: If you are assigned a room in the residence hall and you are the only occupant of the apartment, please do not occupy the second room. Students found occupying two rooms in the apartment will be asked to pay a rental fee on the second room of 2,500 yen per day plus 2,500 yen for cleaning. Students are responsible for the behavior of guests that are in their apartment, regardless of whether the guest is another JCMU student or not. Students are responsible for cleaning their apartment upon departure. Failure to go through the room inspection and/or cleaning the apartment as instructed will result in a fine.

Students that fail to abide by these regulations, or those who condone or assist in the violation of the policies, may be subject to sanctions by the Resident Director or his/her designee. Sanctions may include fines, restitution, loss of privileges (including bicycle privileges), removal from the residence hall, or dismissal from the program (see Consequences for Student Conduct Issues).

Failure to pay fines or charges will result in your grade being withheld at the end of the program until payment is made (see Statement of Responsibility).

Violations of the rules by fellow students, particularly regarding conduct in the Residence Hall, or regarding behavior that compromises residence hall security, can and should be reported to either the Student Services Coordinator or the Resident Director in the form of a formal written complaint. The person who submits the complaint may remain anonymous upon request, but students will receive notice of the complaints filed against them. Multiple formal written complaints against one student may be sufficient grounds for sanctions and possible dismissal from the program.

Updated 03.30.2022