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Communications

Winter 2019 Hikone Faculty & Staff Town Hall

Tuesday, December 17, 2019, 8:30 AM JST (Zoom participation link)

Agenda

  1. Welcome and Introductions
  2. Staff Updates
    1. Sara Paliga Internship Completed
    2. Interest in a 2020 MIIS Internship Placement
    3. 2020 Student Services Fellowship
    4. MSU Tollgate Extension--JOI Coordinator Application
  3. Professional Development: Spring 2020
    1. Student Mental Health
      1. Training from MSU CAPS
      2. New JCMU Webpage
    2. Gender Inclusive
      1. Training from Japan Based Professionals
      2. JCMU Staff Providing Training Around Michigan
  4. Executive Committee Meeting
    1. Compensation and Program Fee Changes
    2. Fiscal Climate
  5. Engagement, Development and Networking
    1. What is engagement? Why is it important? Some examples:
      1. Engagement between programs enhances student experiences—cross-program collaboration creates synergy. It is an opportunity for the sum of the whole to be bigger than the sum of the parts (1+1=3). AND, we realize the JCMU mission to its fullest extent possible. Examples frequently highlighted by U.S. students include: homestays, kokunai, Wednesday nights.
      2. Engagement with external constituents (relationship building/networking) helps us to promote JCMU and to create new opportunities. We don’t always know which relationships will flourish, or when. Sometimes opportunities and connections come from unexpected places. What are some examples you have experienced?
  6. Questions and Discussion
  7. Upcoming Town Halls
    1. Spring 2020: March (coinciding with Kate's annual site visit)
    2. Summer 2020: June/July (coinciding with High School Program--Kate will join as chaperone)

Fall 2019 Hikone Faculty & Staff Town Hall

Tuesday, October 8, 8:00 AM Japan Standard Time/ Monday, October 7, 7:00 PM Eastern Time (Zoom Recording

Agenda

  1. Welcome and Introductions

  2. Staff Transitions

    • Shiga:
      • New Bookkeeper in Hikone: Ayako Nakayama
      • MIIS Intern: Sara Paliga
      • Student Services Fellowship search failed (call for applications)
    • Michigan:
      • New JCMU Oversight Administrator: Opal Leeman Bartzis
      • New Peer Advisors in East Lansing:
        • Michaela Smith, 2016-17 Academic Year and 2017 Summer alumni
        • Tim Chapin, 2017-18 Academic Year alumni
        • Tariq Muhamed, 2018-19 Academic Year alumni (recent blog post)
      • End of Japan Outreach Initiative (JOI) Coordinator Grant: Kanako Morishita departs (final report)
     
  3. New JCMU Human Resources Page
  4. Financial: JCMU Executive Committee & Finance Sub-Committee fall meetings

    • Review 
      • Profit & loss report from previous year
      • Budget projections for current year
    • Decision making 
      • Compensation amendments for Hikone faculty and staff (note: MSU employees compensation amendments are determined through union contract negotiations)
      • Program and housing fee amendments 
  5. Higher Education/Education Abroad Climate
  6. Summer/Fall Recruitment Season
    • Study abroad fairs (public Michigan universities and other Michigan based colleges and universities)
    • Representation at Japan Related Events
      • Japanese Teachers Association of Michigan (JTAM) Meetings/events
      • JBSD Japan Festival
      • Michigan-Shiga Sister State Board (MSSSB) meetings/events
      • MSU Grandparents University
      • Tollgate Farm Hanami Event
      • Council of Asian Pacific Americans (CAPA) Asian Festival
      • Lansing Regional Sister Cities Commission (LRSCC) Anniversary Event
    • Regular communications with partnering institutions (newsletter, media kits, emails)
    • Expanded Outreach Report
  7. Program Development

    • Rose-Hulman quarter based programs
    • Semester-long business program
    • Entrepreneurship program
  8. Vision and Goals

    • JCMU mission statement
    • Documenting/evaluating processes & increasing transparency
    • Student services oriented organization
    • Academically oriented organization
    • Why choose JCMU?
  9. Question & Discussion